Last Updated: July 14, 2025

Privacy notice

You may report cybersecurity incidents, data breaches, or information security vulnerabilities in the Company’s systems to:
[email protected]
This email is solely for reporting information security matters. No response will be provided for other issues.

Upon discovery or suspicion of a cybersecurity or data security incident, we will investigate the report. If confirmed, we will act in accordance with this Privacy Policy and our internal procedures.

General

Adam Milo Ltd. (the “Company”, “we”, “us”, “our”) respects your privacy.

This Privacy Policy explains how we collect, process, and store your personal data when you visit our websites (www.adam-milo.com, www.adam-milo.co.il) (together: the “Website”), use our services through our online platforms (ama.veritas-hr.com, ama.vce-hr.com, amr.veritas-hr.com) (the “Online Platform”), or otherwise provide us with personal data.

Our registered office is located at 5B HaYarkon St., LYFE Towers, Bnei Brak, Israel.

References to “data subject”, “you” or “your” mean any user of our Website and/or Online Platform whose personal data is processed by us. The Policy uses the masculine form for convenience only and applies equally to all genders.

Your personal data collected through use of the Website and/or Online Platform will be stored in our databases and/or those of our clients and may be used by the Company in accordance with this Privacy Policy and/or the instructions of our clients.

Under Israeli privacy law, for data collected via the Website, we act as the data controller and database manager.
For data collected by or on behalf of our clients (or their clients), we act as data processors, processing the data in accordance with client instructions.

Similarly, under the European General Data Protection Regulation (GDPR), we act as a data controller in relation to our Website, and as a data processor when the Online Platform is used by our clients and/or their clients.

Our clients (current or prospective) use our Online Platform to schedule and conduct computerized assessments for individuals applying for employment, academic programs, career counseling, or other purposes. These assessments are used as decision-support tools in personal guidance, selection, and/or evaluation processes.

Note: Although some parts of the assessment process may be automated, our assessments alone are never used for automatic decision-making. They only assist human decision-makers. A full description is available on our Website.

This Privacy Policy governs your legal rights and obligations; we recommend reviewing it carefully.
To exercise your rights under applicable privacy laws, please contact us at:
[email protected] | ☎ +972-3-6450000

For GDPR purposes, our Data Protection Officer (DPO) is Mr. Dima Mazritsky.
[email protected] | ☎ +972-54-2288836

By using the Website and/or Online Platform (including accessing services or purchasing products), you acknowledge that you have read and understood this Privacy Policy and consent to the use of your personal data as outlined herein, including disclosure to third parties, either by us or on our behalf.

Personal Data We Collect

We may collect, process, or store your personal data when you:

Browse the Website
Subscribe to our newsletter
Access the Online Platform (with or without credentials)
Use any of our online services

This may include:
Full name, phone number, mobile number, physical address, email address, company name, IP address, device information, browser history, and any other identifying information.

When completing assessments on our Online Platform, additional personal data may include:

Username, password, user ID code
Results from personality, ethics, compliance, aptitude, or skills assessments
Educational, academic, and employment history
Professional background
Special needs or accommodation requests
Demographic data (voluntarily)

In some assessments, you may be asked to record open-ended verbal responses using your device’s microphone and camera. In such cases, your image and voice may be collected and considered sensitive personal data, processed only with your explicit consent.

Participation in assessments that involve collection of sensitive data is always voluntary and refusal will not affect your test scores.

In some systems (e.g., our MAIA career counseling system), you may upload additional documents (e.g., resumes, certificates, career reports) and share them with third parties (e.g., potential employers, our clients or job platforms).

Some clients subsidizing use of the MAIA system (e.g., government agencies or municipalities) require access to outcome data to evaluate program success. Your use of MAIA may be conditional on providing consent to such data sharing.

When purchasing services or products through the Website and making a payment via credit card or PayPal, we collect:

Cardholder name
Credit card details
Payment terms
Order number
Product/service details
National ID number (where applicable)
IP address, browser, and ISP used during payment

If you purchase from third-party partners, we may receive transaction data, including transaction date, item description, and price.

Personal data does not include anonymized data that cannot be linked to you.

All data you provide must be truthful, complete, and accurate. Providing false or misleading information may result in notation in your assessment results.

You are not required to provide personal data to view the Website. However, certain information may still be collected automatically (see below).

Automatically Collected Data

We and/or third-party service providers may automatically collect technical and behavioral information when you visit our Website or Online Platform, including:

Device ID or computer information
Browser and OS type
Preferences such as time zone and language
Site usage and interaction data

We use cookies (see Cookie Policy below) to enhance your experience, improve our services, and perform analytics.

Marketing communications

We may use your personal data for our legitimate interests, including sending you marketing materials, newsletters, blog posts, surveys, and updates on new products and services.
You may unsubscribe at any time by contacting us at:
[email protected]
Or by clicking “unsubscribe” in any marketing email.
Please note: It may take up to 5 business days to update your preferences.

Why we process personal information

We process your data to fulfill our contractual obligations, deliver services or products you have requested, respond to inquiries, and for legitimate business and legal purposes, including:

Performing customer service
Enforcing legal agreements
Regulatory compliance
Fraud prevention
Communicating policy changes

If you were referred to our Online Platform for an assessment, we process your data to evaluate your suitability for a specific position, organization, academic program, or other purpose.

Some assessments use algorithms or analytics to compare your performance to other candidates. These tools are professionally validated and updated periodically.

Sharing personal information

We never sell your personal data. We may share it with:

Clients (if we collected the data on their behalf)
Employees, contractors, and service providers (e.g., Google Analytics, email services, IT providers, accountants, attorneys)
Legal/regulatory authorities as required
In the context of mergers, acquisitions, restructuring, or similar corporate transactions

International Data Transfers

We may transfer your data outside your country, including to jurisdictions with lower privacy protections than those in Israel or your home country. Where required, we implement safeguards as described in this Policy and under applicable law.

Transfers outside the EU/EEA will follow GDPR mechanisms, including:

Adequacy decisions (Article 45 GDPR)
Valid intergovernmental agreements (Article 46.2(a) GDPR)
Standard contractual clauses with supplementary safeguards (Article 46.2(c) GDPR)

Notices and updates

We may send you welcome emails, verification links, service notifications, or marketing messages if you opt-in. You can withdraw consent at any time.
We may also notify you of website or platform updates.

Data Security

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse.
Payments are encrypted using SSL technology when necessary. You are responsible for maintaining the confidentiality of your password.
However, no system is completely secure. While we strive to protect your data, we cannot guarantee absolute security.

Links to Other Sites

Our Website or Online Platform may contain links to external websites. We are not responsible for their content or privacy practices. We recommend reviewing their privacy policies.

Data Retention

We retain your data:

Until you close your account or we no longer need it
For at least 6 months after service delivery
Until you unsubscribe from marketing communications

You may request suspension or deletion of your data at any time.

“Cookies policy”

A cookie is a small text file containing a unique identifier that is transferred (via the browser) from a website to your computer’s hard drive. The cookie identifies your browser but does not provide the website with information about you, such as your name and/or address. These files are used by websites to recognize when users return to the site. Our Website and/or Online Platform use cookies so that we can recognize you when you return and personalize your settings and preferences. Most browsers are initially configured to accept cookies. You can change your browser settings to notify you when you receive a cookie, or to refuse cookies altogether. Please note that if you refuse to accept cookies, our Website and/or online services may not function efficiently.

We may use third-party cookies, such as Google Analytics, for marketing purposes. These cookies allow us to display promotional content to you on other websites you visit across the internet. Where necessary, we may also share information about your behavior on our Website with third parties (including operators of third-party websites and/or social media platforms) in order to segment advertisements and other content. In certain cases, we use cookies to associate user activity with the third-party website that referred the user to our Website, or to associate activity of users we referred to a third-party website. We do not share personal data or details of individual user activity with such partners. We also use cookies to associate user activity with the email campaign that directed the user to our Website.

We use cookies to limit certain types of cyberattacks. We also use cookies during audits and fraud investigations. Some of our cookie/device tracking is performed through third-party vendors, while in other cases we use our own indexing systems to identify activity related to specific cookies. Session cookies are temporary cookies that remain in your browser’s cookie file until you leave our Website. Persistent cookies, on the other hand, typically remain in your browser’s cookie file for longer periods, depending on the specific cookie’s lifetime.

When we use session cookies to track the total number of visitors to our Website, this is done on an anonymous aggregate basis. We also use Google Analytics to track how users interact with our Website and/or Online Platform. Google Analytics collects information anonymously and generates reports that detail data such as the number of visits to the Website and/or Platform, the usual sources of traffic, the duration of visits, and the pages viewed. Google Analytics sets several persistent cookies on your computer’s hard drive. These cookies do not collect personal information.

If you do not agree to this use, you can disable persistent cookies in your browser. Doing so will prevent Google Analytics from recording your visits.

Accordingly, whenever we rely on your consent to process your personal data, such processing is justified under Article 6(1)(a) of the GDPR.

If the processing of your personal data is necessary for the performance of a contract between you and us or to take pre-contractual steps at your request, such processing will be based on Article 6(1)(b) of the GDPR. When processing is necessary for us to comply with a legal obligation, we will process your data under Article 6(1)(c) of the GDPR.

Where the processing is necessary for our legitimate interests, such processing will be carried out pursuant to Article 6(1)(f) of the GDPR.

Legal Basis for Processing (GDPR)

If you reside in the European Economic Area (EEA), we rely on the following GDPR legal bases:

Article 6(1)(a): Consent
Article 6(1)(b): Contractual necessity
Article 6(1)(c): Legal obligations
Article 6(1)(f): Legitimate interests

Your Rights (Israel & GDPR)

You may:

Access your data

Correct inaccuracies
Request deletion or restriction
Withdraw consent (without affecting prior lawful processing)
Request data portability

To exercise your rights, contact:

[email protected]

Or our DPO (details above)

We may charge a fee for unreasonable or excessive requests. Requests will be addressed within 30 days, subject to legal limitations.

EU residents may file complaints with their local data protection authorities:

https://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm

The Company will respond to your request to exercise any of your rights under this section without undue delay and, in any case, within one month of receiving your request. This period may be extended by an additional month if necessary, taking into account the complexity and number of requests; the Company will inform you within one month of receipt of the request about the extension and the reasons for it.

If you require further assistance regarding your rights, please contact us using the contact details provided below, and we will consider your request under applicable law. In certain cases, our ability to fulfill these rights may depend on our obligations to process personal data for reasons of security, safety, fraud prevention, regulatory or legal compliance, or because processing is necessary to deliver the services you requested.

In such cases, we will provide you with specific details in our response to your request. For more information about the GDPR, please visit: — https://eugdpr.org/: — https://gdpr.algolia.com/

Transfer of Personal Data Outside the European Union

We may share personal data with our employees, consultants, and external service providers located outside your country, but only to deliver the services for which you provided the personal data—even to countries that may not offer a level of protection equivalent to that of your country of residence or to countries that provide a similar level of data protection. However, we will obtain your explicit consent before using your data for any purpose other than the provision of the services for which you provided it.

For Users in the European Union and Switzerland Only – Transfer of Your Data Outside the European Economic Area

As part of the services offered to you through this Website or Online Platform, as applicable, information you provide to us may be transferred to countries outside the European Economic Area (“EEA”) and Switzerland. This may occur if one of our servers is located from time to time in a country outside the EEA or Switzerland.
These countries may not have laws that provide the same level of data protection as those of the European Union or Switzerland. In such cases, we will enter into agreements adopted by the European Commission or adopt binding corporate rules under which our affiliated companies and/or our consultants or service providers will commit to enforceable policies. If you use our services while you are outside the EEA or Switzerland, your data may be transferred outside the EEA or Switzerland in order to provide you with those services.

Governing Law

Unless otherwise stated, this Policy is governed by Israeli law and subject to the exclusive jurisdiction of Israeli courts.
For EU users, the applicable law is that of their country of residence.
We may update this Policy from time to time. Continued use of our services after changes take effect signifies acceptance of the updated terms.